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Our Services

Project management

  • Development, implementation and monitoring of timelines, checklists and planning

Financial services

  • Provision of full budgeting, cash flow, accounting and financial reporting services
  • GST registration and management
  • Provision of final accounts

Committee

  • Committee meeting attendance, preparation of agendas, minutes
  • Secretarial support
  • Strategic advice including risk management

Conference support

  • Conference administration
  • Operation of secretariat with full office facilities

Venue

  • Recommendation of venues to meet client's criteria
  • Site inspections
  • Negotiation and advice on contractural arrangements
  • Venue liaison throughout the planning period and during the conference

Accommodation

  • Accommodation bookings
  • Rate negotiation

Scientific programme

  • Programme planning assistance
  • Speaker, MC, chair liaison
  • Call for abstracts
  • Abstract management
  • Workshop and concurrent session management

Speakers

  • Speakers arrangements, travel and accommodation
  • Speaker liaison, AV 
  • Hosting and minders

Social programme

  • Social functions and activities
  • Partners' programmes
  • Transport arrangements
  • Liaison with suppliers, eg entertainers, theming, audiovisual and transport providers

Sponsorship

  • Sponsorship prospectus preparation
  • Sponsor liaison
  • Sponsorship recognition according to the benefits outlined in the sponsorship prospectus

Exhibition

  • Exhibition prospectus preparation
  • Liaison with exhibition contractors, floor plan design
  • Booth management and allocations
  • Exhibitor liaison

Design, Printing and Promotion

  • Co-ordination of production of all conference documentation, including logo design, registration brochure, call for abstracts, final programme, abstracts and proceedings.
  • Database management
  • Website management
  • Collation and tracking of marketing data

Supplier liaison

  • Venues, caterers, audiovisual, graphic design, printing, recording, interpreting, entertainers, theming, sound, lighting, MCs, transport providers, satchels ......

Registration Service
Six Hats operate a full registration facility utilising EVENTS software

  • Fully computerised registration system with encrypted on-line registration capability
  • Liaison with delegates, speakers, committee, exhibitors, sponsors
  • Workshop, concurrent session, function registration
  • Name tags, satchel tags, function tickets
  • Customised reports

Onsite

  • Provision of a full secretariat operating onsite for the duration of the conference to manage registration, administration and general enquiries
  • Signage
  • Room, audiovisual, catering and all other on-site requirements
  • Daily run sheets for venue, convenor, session chairs, contractors and organising committee

Post conference

  • Evaluation analysis
  • Preparation of final accounts